NOTICE OF SPECIAL GENERAL MEETING and ANNUAL GENERAL MEETING
A Special General Meeting, commencing 11.30am, will be held immediately before the AGM.
The 66th Annual General Meeting of the Papua New Guinea Association of Australia, Inc, will be held in Sydney on Sunday 30 April 2017 at the Hornsby RSL, 4 High Street, Hornsby, NSW, commencing at 11:45 am. A Luncheon has been arranged starting at approximately 1:00 pm.
SPECIAL GENERAL MEETING - AGENDA 11.30 Sunday 30 April 2017
1. Members Present and Apologies
2. Receipt of Proxies
3. To consider and if thought fit, pass the following Special Resolution:
SECTION A. That Rule 28 of the Rules of the PNGAA be amended by deleting from paragraph 28 (2) the words “twenty members" and substituting “ten members".
SECTION B. That upon carriage by Special Resolution of the alteration to Rules set out in Section A of this Special Resolution, the Public Officer of the Association shall cause the alteration to be engrossed and consolidated with the Rules as in force after the adoption by the Special Resolution of 30 April 2017 and submit the consolidated copy of the association's rules as now amended for registration by the Director General under the Associations Incorporation Act 2009. Please note: This Special Resolution is recommended by the PNGAA Management Committee
ANNUAL GENERAL MEETING – 11.45AM SUNDAY 30 APRIL 2017
AGENDA
1. Members present and apologies.
2. Confirmation of the Minutes of the 65th AGM (circulated with June 2016 Una Voce)
3. Business arising from the Minutes
4. President’s Report 4a) to note result of Special Resolution of 30A April 2017
5. Treasurer’s Report
6. Receipt and Adoption of the Audited Financial Statements for the year ended 31st December 2016
7. Correspondence
8. Appointment of Honorary Auditor (Refer Rule 37 of the Constitution). Mr. Phil Williams, offers himself for re-election
9. To note the election (unopposed) of the Management Committee of the Papua New Guinea Association of Australia for 2017-18 Rules 16 and 25(2)c of the Constitution
10. General discussion
AGM Luncheon Details
Cost: $40 per person. This does not include liquor or soft drinks. Please note that alcoholic beverages will be available from a cash-only bar. Members, their families and friends are all welcome – but please let us know if you wish to come to the lunch. Anyone with special dietary requests? Please let us know. There is free on-site parking available to those driving. The train station is close by.
RSVP and payment: 12 April please. If you wish to confirm any seating preferences or that your payment has been received, please Email: events@pngaa.net prior to 12 April. Cancellations advised by Thursday 13 April, 2017 will secure a refund. This is the date we inform the Club of final numbers – after this date the Association must pay for those unable to attend. Easter is 14-17 April this year so please RSVP as soon as possible to assist with arrangements.